USCIS announced that effective January 1, 2015 it will delete annually all E-Verify transaction records that are more than 10 years old. This means that on January 1, 2015, employers will no longer have access to E-Verify cases created prior to December 31, 2004. To access these cases, the employer must download a Historic Records Report before December 31, 2014. The report will include all transaction records for cases more than 10 years old and is only available from October 1, 2014 to December 31, 2014.
E-Verify will advise employers each year when the Historic Records Report is available for downloading. If an employer did not use E-Verify for more than 10 years prior, there will be no records to report.
USCIS states that it is best practice to (1) record the E-Verify case verification number on the related Form I-9 and (2) retain the Historic Records Report with the Forms I-9.
USCIS is making this retention change to its E-Verify system to remain compliant with the National Archives Records Administration (NARA) records retention and disposal schedule (N 1-566-08-7), which requires disposal of records more than 10 years old to minimize security and privacy risks.
Please visit the E-Verify website for instructions on how to download Historic Records Reports in E-Verify. Please contact our office if you would like more information about E-Verify and responsibilities of enrolled employers.